Integration
Fluidwave + Google Tasks: import your lists and keep going
Bring your open Google Tasks into Fluidwave in a few clicks. Pick the lists you want, preview the tasks, and import them into an app that prioritizes, time blocks and links them to your email and calendar.
What syncs
| Data | Direction | Notes |
|---|---|---|
| Task lists (Google Tasks to Fluidwave) | One-way | Each list you select is created as a Fluidwave list with the same name. Unselected lists are left alone. |
| Open tasks (Google Tasks to Fluidwave) | One-way | Title becomes the task name, notes become the task notes, and the due date carries over. Completed, deleted and hidden tasks are skipped. |
| Later changes | One-way | Not synced in either direction. The import is a snapshot; edits made afterward in Google Tasks or in Fluidwave stay where you made them. |
How to set it up
- 1
In Fluidwave, open Import and choose Google Tasks from the list of integrations.
- 2
On the Google consent screen, pick the account that holds your Google Tasks and allow read-only access.
- 3
Select which task lists to import. Each selected list becomes a Fluidwave list with the same name.
- 4
Preview the open tasks that will be created, then confirm the import.
- 5
Turn on auto-prioritization and open the Calendar view to start scheduling the imported tasks.
Privacy and permissions
The Google Tasks integration is an import, not an ongoing connection, and its permissions match that. Fluidwave asks for read-only access to Google Tasks, reads the lists you select and the open tasks in them, and creates copies inside Fluidwave. It never writes to Google Tasks, never completes or deletes anything there, and never touches lists you did not select.
Your Google tokens are encrypted with AES before they reach our database. Fluidwave complies with the Google API Services User Data Policy Limited Use requirements. Imported task data is used only to create your Fluidwave tasks; it is never sold and never used for advertising.
After the import, your Google Tasks account stays exactly as it was, so you can keep using it, archive it or clear it out on your own schedule. Deleting your Fluidwave account removes synced data and encrypted tokens. The single scope requested is listed below.
| Permission | Why it is needed |
|---|---|
| https://www.googleapis.com/auth/tasks.readonly | Read your task lists and the open tasks in them so Fluidwave can show a preview and import the ones you choose. Read-only: Fluidwave cannot change anything in Google Tasks. |
Features that matter for this
Auto-prioritization
The app orders your list for you using tunable criteria such as due dates, quick wins, importance and dependencies.
Time blocking
Drag tasks onto the calendar as work sessions, resize them and split a task across several sessions.
AI scheduling
AI splits tasks into work sessions and packs them into free time inside your working hours.
Recurring tasks
Daily, weekly, monthly and custom repeat rules with per-instance skip and reschedule.
Kanban board
Drag tasks between status columns.
Natural-language task input
Type a sentence like "Pay rent by noon on the last day of each month, remind me a week ahead" and the date, recurrence, priority and reminder are parsed for you.
What the Google Tasks import gives you
Google Tasks is a fine place to jot things down and a hard place to decide what to do next. The import exists so you do not have to retype anything when you outgrow it. You choose the lists, Fluidwave shows a preview of the open tasks in them, and one confirmation creates the lists and tasks on the Fluidwave side with titles, notes and due dates intact.
From that moment the imported tasks behave like any other Fluidwave task. Auto-prioritization orders them using criteria you can reorder, such as overdue, due dates, quick wins, importance and complexity, so the top of the list is the thing to do now. The Active filter hides what you cannot work on yet. You can add urgency, complexity and duration estimates, set repeat rules, add subtasks and dependencies, and switch between Table, Card, Kanban and Gantt views.
Because Fluidwave also holds your Gmail and Google Calendar, tasks that started in Google Tasks can now be linked to the email that caused them and dragged into free time on your calendar. If you are weighing the move, the best free task managers roundup and the task prioritization entry cover what changes once an app decides order for you.
A sensible first hour after importing
Because the import is a one-time copy, the interesting question is what to do with a few hundred tasks that arrive at once. A short checklist that works:
- Do not tidy first. Import everything that is open. Fluidwave’s Active filter and prioritization are built to cope with a long list; you do not need to prune it in Google Tasks beforehand.
- Turn on auto-prioritization and drag the criteria into an order you agree with. Quick wins first, then what is due, then what matters most is a sensible default.
- Run the natural-language bar on the vague ones. A task called “dentist” becomes “Book dentist next Tuesday 9am, 30 min, remind me the day before” with one sentence, and Fluidwave parses the date, duration and reminder.
- Give estimates to the ten tasks you will actually do this week. Then open the Calendar view and let AI scheduling pack them into free time inside your working hours.
- Build one automation. For example, when a task changes and the list is “Errands,” set the context to “Out” so those tasks only surface when you are out.
The weekly planner and task prioritizer tools on this site are free and need no account if you want to try the method before importing.
Limits and what is not supported
This integration does one job and it is worth being clear about the job.
- One-way import only. Nothing is written back to Google Tasks. Completing a task in Fluidwave does not complete it in Google, and new tasks in Google Tasks do not appear in Fluidwave unless you run another import. There is no ongoing two-way sync with Google Tasks today; the ongoing integrations are Gmail, Google Calendar, Google Contacts, Slack and the Claude MCP connector.
- Open tasks only. Completed, deleted and hidden tasks are skipped, so your Google Tasks history stays in Google.
- Fields carried over. Title, notes and due date. Google Tasks has little else, but if you rely on its subtask indentation, review the preview before confirming.
- Other importers. A Todoist import is coming soon. There is no CSV, Notion or Apple Reminders import.
- Platforms. The macOS desktop app is available; Windows and Linux desktop apps are coming soon. The web app and iPhone and Android apps cover everything else.
If you want to keep Google Tasks as your capture tool and Fluidwave as your planning tool, that works; just expect to import periodically rather than continuously. For most people the cleaner path is to capture in Fluidwave directly, by typing, by voice, from an email or through the Claude MCP connector.
Frequently asked questions
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