Alternatives
The best Asana alternatives in 2026
Asana is a strong project tracker, but it leaves email in Gmail and tasks off your calendar. Here are seven replacements, from free all-in-one apps to AI schedulers, with honest notes on each.
Updated September 22, 2026
Why people look for an Asana alternative
Asana is genuinely good at what it was built for: coordinating many cross-functional projects with portfolios, goals, workload views and a well-tested rules engine. Most people who leave are not leaving because it is bad. They leave because their work is smaller or differently shaped than Asana assumes.
The most common reasons:
- Email stays somewhere else. Asana’s Gmail and Outlook add-ons turn messages into tasks, but you cannot read, reply to or triage your inbox inside it.
- The useful parts are paid. Timeline, dependencies, rules, custom fields and most Asana AI need Starter at $10.99 per user per month. The Personal plan now caps at two users.
- Nothing lands on your calendar. The Google Calendar integration is one-way and there is no drag-to-calendar scheduling, so time blocking happens in another app.
- Offline editing exists only on Android. Web, desktop and iOS need a connection.
- It never tells you what to do next. Smart Fields can fill a priority field on paid plans, but nothing reorders your list.
If your day is mostly your own tasks, your own inbox and your own calendar, a tool built around projects for teams adds ceremony without adding clarity. Our Fluidwave vs Asana comparison goes feature by feature.
Tasks, email, calendar and contacts with AI, so you always know what to do next.
Best for individuals and small teams who want tasks, email and calendar in one app. Asana tracks projects well but leaves your inbox in Gmail and never places tasks on your calendar. Fluidwave links tasks, Gmail, Google Calendar and Google Contacts in one place, ranks your list with auto-prioritization, triages email with AI and packs tasks into free time inside your working hours. It works offline and is free forever with no credit card. The trade-offs: email is Gmail-only, the desktop app is macOS-only for now, and it is not built for large project portfolios or workload reporting the way Asana is.
Pros
- Tasks, Gmail, Google Calendar and Google Contacts live in one app, and they link to each other.
- Auto-prioritization and the Active filter hide what you cannot work on yet, so the top of the list is always what to do next.
- AI email triage summarizes, scores and suggests an action for every thread; you confirm with one key.
- AI time blocking packs tasks into real free time inside your working hours and syncs the sessions to Google Calendar.
- A visual automation builder covers both email and tasks, including an AI reply step.
- Works offline, with a Claude MCP connector, voice control and 16 languages.
- Completely free.
Cons
- Email works with Gmail only; there is no Outlook or IMAP support yet.
- Windows and Linux desktop apps are still coming; macOS, web and mobile are live.
- Built for individuals and small teams rather than large-scale project portfolios.
- Pricing:
- Free Free forever. No subscription, no credit card.
- Best for:
- People who want tasks, email, calendar and contacts in one place and want the app to decide what comes next.
- #2
ClickUp
An all-in-one work platform that combines tasks, docs, chat, goals and dashboards.
Best for teams that want Asana’s project depth without Asana’s paywall on views. ClickUp’s Free Forever plan includes unlimited tasks and users, Gantt, dependencies and calendar view, all of which Asana locks behind Starter. You also get docs, whiteboards, chat and time tracking built in, plus two-way Google Calendar sync with drag-in time blocks. The cost is complexity: the feature surface is enormous, setup takes real time and the interface can feel slow. AI is a separate Brain add-on at $9 per user per month, and email still lives inside tasks rather than in an inbox.
Pros
- Free Forever plan includes unlimited tasks and users, Gantt, dependencies and calendar view.
- ClickUp Calendar syncs two-way with Google Calendar and lets you drag tasks in as time blocks.
- Fifteen-plus views, custom fields and custom statuses on every list.
- Docs, whiteboards, chat and time tracking are built in rather than bolted on.
- Official MCP server and a deep Slack integration.
Cons
- The feature surface is enormous, so setup and learning take real time and the interface can feel slow.
- AI is a separate add-on: Brain costs $9 per user per month on top of a paid plan, and Everything AI costs $28.
- Email lives inside tasks rather than in an inbox, so you still need a separate mail client.
- Offline mode only lets you create tasks; existing tasks cannot be edited without a connection.
- Pricing:
- From $7/user/month (annual) Brain AI is a separate $9 per user per month add-on on top of any paid plan; Everything AI is $28.
- Best for:
- Teams that want one configurable workspace for tasks, docs, chat, whiteboards and dashboards and are willing to set it up.
A visual work-management platform built around boards, automations and dashboards.
Best for non-technical teams that prefer colorful boards and dashboards over Asana’s list-first model. monday.com’s board model, column types and hundreds of automation recipes are quick for teams to pick up, AI credits are included on every paid plan, and every board has an email address for forwarding messages. It suits groups of three or more: paid plans start at three seats and are sold in blocks of five, so a solo user pays for empty seats. The Free plan stops at two seats, three boards and 200 items, with no automations or integrations.
Pros
- A visual board model with column types, dashboards and templates that non-technical teams pick up fast.
- Hundreds of automation recipes plus a workflow canvas, and AI credits included on every paid plan.
- Every board has an email address, so forwarding a message creates an item.
- Official MCP server preinstalled on every account.
- Native desktop and mobile apps, with a mobile offline mode.
Cons
- Paid plans start at three seats and are sold in blocks of five, so an individual pays for seats they do not use.
- The Free plan stops at two seats, three boards and 200 items, with no automations or integrations.
- Email, contacts and calendar are separate products or paid integrations; there is no inbox in Work Management.
- Offline editing exists only in the mobile app.
- Pricing:
- From $9/seat/month (annual) Paid plans start at three seats and are sold in blocks of five; AI credits, Calendar and Timeline views need Basic or Standard and above.
- Best for:
- Teams that want colorful, board-based workflows with automations and dashboards and have at least three seats to fill.
- #4
Notion
A connected workspace for notes, docs, wikis and databases that you shape into your own system.
Best for teams that want docs, wikis and tasks in one workspace and are willing to build their own system. Notion’s free plan is unlimited for a single user, and table, board, calendar and timeline views run on the same database on every plan, where Asana needs Starter for Timeline. The trade-off is that tasks are a database you assemble yourself, with no native prioritization, waiting list or habit tracking, and full Notion AI needs Business at $20 per member per month. Notion Mail was discontinued in September 2026, so email is outside the workspace again.
Pros
- Pages, wikis, notes and databases in one place, with table, board, calendar and timeline views on the same data.
- Free plan is unlimited for a single user.
- Timeline view with dependencies and repeating database templates work on every plan.
- Official MCP server, a Slack app with a /notion task command, and offline mode on desktop and mobile.
- Notion AI on Business can search, write and fill properties across the whole workspace.
Cons
- Tasks are a database you assemble yourself; there is no native prioritization, waiting list or habit tracking.
- Notion Mail was discontinued on 22 September 2026, so email is out of the workspace again.
- Full Notion AI needs Business at $20 per member per month; Free and Plus only get a limited trial.
- Offline mode caches individual pages for a few days and does not work in the browser.
- Pricing:
- From $10/member/month (annual) Full Notion AI needs Business at $20 per member per month; Free and Plus get a limited trial.
- Best for:
- People who want to build their own system from pages and databases and keep notes, wikis and tasks in one workspace.
- #5
Trello
A visual Kanban tool for organizing work into boards, lists and cards.
Best for small teams who found Asana more structure than they needed. Trello is the simplest Kanban board on the market, with almost no learning curve, unlimited cards and Butler automation on a Free plan that allows ten boards. Every board has an email address, Planner lets you drag cards into calendar slots on Standard and above, and there is an official MCP server on every plan. You give up dependencies, auto-prioritization and reporting, and Calendar and Timeline views need Premium. Offline editing works only in the mobile apps.
Pros
- The simplest Kanban board on the market, with almost no learning curve.
- A generous Free plan with unlimited cards, ten boards and Butler automation.
- Planner connects a Google or Outlook calendar and lets you drag cards into time slots.
- Every board has an email address, and the Inbox captures forwarded email as cards.
- Official MCP server on every plan and a solid Slack app.
Cons
- The Free plan is boards only; Calendar and Timeline views, Planner and AI features need Standard or Premium.
- No task dependencies, no auto-prioritization and no habit or goal tracking.
- Email can be forwarded into Trello, but there is no inbox, triage or AI reply inside the app.
- Offline editing works only in the mobile apps; the desktop app and web need a connection.
- Pricing:
- From $5/user/month (annual) The Free plan allows ten boards per Workspace; Calendar and Timeline views, Planner and AI features need Standard or Premium.
- Best for:
- People who want a simple, visual Kanban board and do not need dependencies, deep reporting or email in the same app.
- #6
Motion
An AI project and calendar manager that plans your day for you.
Best for busy people who want an AI to schedule the work Asana only tracks. Motion auto-schedules every task into your calendar and reshuffles the plan when meetings move or deadlines slip, while still offering dependencies, Kanban boards and team capacity planning. It syncs with Google, Outlook and iCloud calendars and has native apps for macOS, Windows, iPhone and Android. There is no free plan, the 7-day trial needs a card, AI usage draws on metered credits, and nothing works offline. Gantt and timeline views are locked to the Business AI tier.
Pros
- Auto-schedules every task into your calendar and reshuffles the plan when meetings move or deadlines slip.
- Full project management with dependencies, Kanban boards and team capacity planning.
- AI Chat, docs and a meeting notetaker live in the same workspace as your tasks.
- Native apps for macOS, Windows, iPhone and Android.
- Syncs with Google, Outlook and iCloud calendars.
Cons
- No email client and no AI email triage, so your inbox stays in a separate app.
- No free plan; the 7-day trial needs a card and AI features draw on a metered credit allowance.
- Needs a connection; there is no offline editing.
- Gantt charts and timelines are locked to the Business AI tier.
- Pricing:
- From $19/month (annual) Pro AI is $29 billed monthly; the 7-day trial needs a card and AI usage is metered in credits.
- Best for:
- Teams and busy individuals who want an AI to build their whole day for them and are happy to pay a premium for it.
- #7
Todoist
A cross-platform to-do list known for natural-language capture and a large integration ecosystem.
Best for individuals leaving Asana who mostly need a fast personal to-do list. Todoist’s natural-language quick add parses dates, projects, labels and priorities as you type, something Asana’s quick-add box does not do. It runs on every platform, including Windows, Linux, Apple Watch and Wear OS, works offline everywhere, and offers an official MCP server and two-way Google Calendar sync. Pro at $5 a month unlocks the calendar layout, task durations and custom reminders; the free plan caps you at five personal projects. Email still reaches it by forwarding or an add-on, and nothing prioritizes for you.
Pros
- Best-in-class natural-language quick add that parses dates, projects, labels and priorities as you type.
- Apps for every platform, including Windows, Linux, Apple Watch and Wear OS, all working offline.
- An official MCP server at ai.todoist.net lets Claude and other agents read and write your tasks.
- Two-way Google Calendar sync and, on Pro, a calendar layout with task durations for time blocking.
- A mature ecosystem of templates, filters and integrations built up over more than a decade.
Cons
- No email client: email gets in by forwarding or an add-on, so you still triage your inbox in Gmail.
- Nothing prioritizes or schedules for you; ordering, time slots and planning are manual.
- The calendar layout, task durations, custom reminders and unlimited Ramble all sit behind Pro.
- The free plan caps you at five personal projects.
- Pricing:
- From $5/month (annual) Pro is $5/month billed annually ($60/year) or $7 month to month; the free plan is limited to five projects.
- Best for:
- People who want a fast, reliable to-do list on every device and are happy to keep email and calendar in separate apps.
Feature comparison
Tasks
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Natural-language task inputType a sentence like "Pay rent by noon on the last day of each month, remind me a week ahead" and the date, recurrence, priority and reminder are parsed for you. | Included | PartialQuick-create parses dates like "tomorrow at 3pm"; priority and recurrence are set from menus. | PartialAI can build a board from a prompt, but item names do not parse dates or recurrence. | PartialNotion AI can create database rows from a prompt on Business; typed titles do not parse dates or recurrence. | PartialAI quick capture in the Inbox turns notes into cards with dates on paid plans; the card composer does not parse dates. | PartialThe task form parses dates; richer parsing needs AI Chat. | Included | PartialAsana AI can draft tasks from a prompt on paid plans, but the quick-add box does not parse dates, priority or recurrence. |
| Auto-prioritizationThe app orders your list for you using tunable criteria such as due dates, quick wins, importance and dependencies. | Included | PartialBrain can suggest priorities and fill AI fields, but lists are sorted by hand. | PartialAI columns can fill a priority field, but nothing reorders your board. | PartialAI autofill can populate a priority property on Business, but nothing reorders your list. | Not available | Included | Not availableFour manual priority levels and filters; the list is never reordered for you. | PartialSmart Fields can fill a priority field with AI on paid plans, but nothing reorders your list for you. |
| Recurring tasksDaily, weekly, monthly and custom repeat rules with per-instance skip and reschedule. | Included | Included | PartialBuilt with automation recipes such as "every week, create an item", which need Standard or above. | PartialDatabase templates can repeat on a daily, weekly or monthly schedule, creating a new page each time. | PartialBuilt with the Card Repeater or scheduled Butler commands rather than a repeat field on the card. | Included | Included | Included |
| Task dependenciesBlock one task on another and see the chain in a Gantt view with circular-dependency detection. | Included | Included | PartialDependency columns need Pro or above. | Included | Not availableCard mirroring and Butler exist, but there is no dependency field. | Included | Not availableSub-tasks only; one task cannot block another. | PartialDependencies need Starter or above. |
| Waiting-on trackingA dedicated status for tasks waiting on a reply, call or message so they stop cluttering your active list. | Included | PartialCustom statuses let you add a Waiting column, but nothing is built in. | PartialThe default status column includes Stuck and you can add a Waiting label, but there is no dedicated list. | Not availableYou can add a Waiting option to a status property, but nothing is built in. | Not availableYou can add a Waiting list to a board, but nothing is built in. | PartialUse the Blocked status or a custom status; there is no dedicated waiting list. | Not availableUse a label and a filter; there is no waiting status. | Not availableYou can build a Waiting section or custom field, but there is no dedicated status. |
| Habits and goalsTrack habits with streaks and connect them to goals and longer-term intentions. | Included | PartialGoals with targets exist; there is no habit tracking or streaks. | Not availableNo habit tracking; goals are board templates rather than a feature. | PartialHabit trackers are templates you build from databases; nothing is built in. | Not available | Not available | Not availableRecurring tasks and the Karma score stand in for habits; there is no per-habit streak or goal tracking. | PartialGoals are an Advanced-plan feature; there is no habit tracking or streaks. |
Views
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Kanban boardDrag tasks between status columns. | Included | Included | Included | Included | Included | Included | Included | Included |
| Gantt chartTimeline view with day, week and month zoom and dependency arrows. | Included | Included | PartialTimeline and Gantt views need Standard; dependency arrows need Pro. | Included | PartialTimeline view needs Premium and has no dependency arrows. | PartialTimeline and Gantt views are included only in Business AI. | Not available | PartialTimeline and Gantt views need Starter or above. |
| Calendar viewSee tasks and events side by side in a day, week or month grid. | Included | Included | PartialCalendar view needs Standard or above. | Included | PartialCalendar view needs Premium; Planner on Standard gives a personal day view. | Included | PartialThe calendar layout is Pro only; the free plan shows Upcoming as a list grouped by day. | Included |
AI
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| AI assistantA chat assistant that can create, update, complete and find tasks, switch views and undo its own changes. | Included | PartialClickUp Brain can create and update tasks from chat, but it is a $9 per user per month add-on. | Partialmonday AI runs on monthly credits included from the Basic plan; the Free plan has none. | PartialNotion AI can create and edit pages and database rows, but the full version needs Business; Free and Plus get a limited trial. | PartialAtlassian Intelligence on paid plans summarizes cards and turns notes into cards; there is no chat that manages your board. | IncludedAI Chat can create and update tasks and projects; usage draws on monthly AI credits. | PartialTodoist Assist suggests sub-tasks, breaks down work and turns Ramble dictation into tasks; it is not a chat assistant that manages your list, and most of it is Pro only. | PartialAsana AI and AI Studio need Starter or above; Personal gets five AI requests per user per month. |
| AI email triageEvery incoming thread gets a summary, a priority score and a suggested action you confirm with one key. | Included | Not availableEmails attached to tasks can be summarized by Brain, but there is no inbox with priority or suggested actions. | Not available | Not availableNotion Mail’s auto-labels retired with the app in September 2026. | Not availableEmail forwarded to the Trello Inbox is turned into cards by AI on paid plans, but nothing summarizes or scores your inbox. | Not available | Not availableEmail Assist (Pro) turns a forwarded email into a task; nothing summarizes or scores your inbox. | Not available |
| AI schedulingAI splits tasks into work sessions and packs them into free time inside your working hours. | Included | PartialClickUp Calendar suggests time blocks from task estimates when paired with the Brain add-on. | Not available | Not available | Not available | Included | Not availableYou drag tasks into the calendar layout yourself; nothing packs them into free time for you. | Not available |
| Voice controlTalk to the app to add and manage tasks hands-free. | Included | PartialTalk to Text in the Brain MAX desktop app, which needs the paid AI add-on. | Not available | Not available | Not available | Not availableThe AI notetaker records meetings; there is no voice control for tasks. | PartialRamble turns speech into tasks, with 10 sessions a month on the free plan; managing existing tasks still needs a tap. | Not available |
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Built-in email clientRead, reply, archive, label and search your inbox without leaving the app. | Included | PartialThe Email ClickApp sends and receives email from inside a task; it is not an inbox you can browse. | Not availableEmail sync is a monday CRM feature; Work Management has no inbox. | Not availableNotion Mail, a Gmail-only client, was discontinued on 22 September 2026. | Not available | Not available | Not availableEmail reaches Todoist by forwarding or through the Gmail and Outlook add-ons; you cannot read or reply inside the app. | Not availableGmail and Outlook add-ons create tasks from email; there is no inbox inside Asana. |
| Email to taskTurn an email into a task with one action and keep the thread linked to it. | Included | Included | Included | Not availableVia third-party tools such as Zapier; there is no native Gmail action since Notion Mail was retired. | Included | PartialVia the browser extension or Zapier; the thread is not linked to the task. | Included | Included |
| One-click unsubscribeBulk unsubscribe from newsletters using RFC 8058 one-click links. | Included | Not available | Not available | Not available | Not available | Not available | Not available | Not available |
Calendar
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Time blockingDrag tasks onto the calendar as work sessions, resize them and split a task across several sessions. | Included | Included | Not available | PartialNotion Calendar, a separate app, lets you drag database items into time slots, but they do not appear in Google Calendar. | PartialPlanner on Standard and above lets you drag cards into calendar slots; the Free plan has no Planner. | Included | IncludedRequires the Pro calendar layout, where tasks with durations can be dragged into time slots. | Not availableTasks can appear in Google Calendar, but there is no drag-to-calendar scheduling inside Asana. |
| Google Calendar syncRead events to find free time and write back only the sessions you choose to sync. | IncludedReads events to find free time and writes only the sessions you choose to sync. | Included | PartialA recipe-based integration on Standard and above that mirrors items with dates to Google Calendar. | PartialNotion Calendar shows Google events beside your databases, but database items do not sync into Google Calendar. | PartialThrough Planner on Standard and above, with one Google or Outlook account connected at a time. | Included | Included | PartialOne-way sync from Asana to Google Calendar; changes made in the calendar do not flow back. |
Automation
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Visual automation builderNode-based rules with triggers, conditions and actions across both email and tasks, with live match preview. | Included | PartialTrigger-action automations for tasks, capped at 100 runs per month on Free; email is an action, not a trigger. | PartialRecipe-based automations and a workflow canvas for boards on Standard and above, capped by monthly actions; nothing covers email. | PartialDatabase automations with triggers and actions need Plus or above and cover databases only. | PartialButler rules with triggers and actions for cards only, with a monthly run cap on Free. | PartialProject workflow templates and automated task creation, not a general trigger/condition/action rule builder. | Not availableAutomations run through Zapier, Make or IFTTT rather than inside the app. | PartialRules and the workflow builder need Starter or above and cover tasks only, not email. |
| AI auto-replyAn automation step that drafts or sends an email reply from plain-English instructions. | Included | PartialBrain can draft an email inside a task; there is no AI reply step in automations. | Not availableAI email drafting lives in monday CRM, a separate product. | Not availableNotion Mail’s AI drafting retired with the app in September 2026. | Not available | Not available | Not available | Not available |
Integrations
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Google Contacts syncTwo-way sync with your address book so contacts can be linked to tasks and mentioned in notes. | Included | Not available | Not available | Not available | Not available | Not available | Not available | Not available |
| Slack integrationSync a task list to a Slack board and add tasks with slash commands. | Included | Included | PartialThe Slack integration needs Standard or above. | Included | Included | PartialCreates tasks from Slack messages; no list sync or slash commands. | PartialThe official Slack app adds tasks with /todoist and a message action; it does not sync a list to a Slack board. | Included |
| Claude MCP connectorConnect the app to Claude through the Model Context Protocol and manage tasks from a chat. | Included | IncludedOfficial hosted server at mcp.clickup.com, currently in public beta. | Included | Included | Included | Not availableNo official MCP server; community-built servers exist on GitHub. | Included | Included |
Platforms
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Offline-firstWorks without a connection and syncs changes when you are back online. | Included | PartialYou can create tasks and reminders offline, but existing tasks and notes cannot be edited until you reconnect. | PartialMobile app only, covering roughly 70% of board actions; web and desktop need a connection. | PartialDesktop and mobile apps cache pages you mark as available offline for up to 72 hours; the web app needs a connection. | PartialiOS and Android only; the desktop app and web need a connection. | Not availableMotion requires an internet connection. | Included | PartialAndroid only; web, desktop and iOS need a connection. |
| Desktop appA native desktop app for macOS. | IncludedmacOS today; Windows and Linux coming soon. | Included | Included | Included | Included | Included | Included | Included |
| Mobile appApps for iPhone and Android. | Included | Included | Included | Included | Included | Included | Included | Included |
Pricing
| Feature | Fluidwave | ClickUp | monday.com | Notion | Trello | Motion | Todoist | Asana |
|---|---|---|---|---|---|---|---|---|
| Free planA usable free plan with no credit card required. | Included | Included | PartialTwo seats, three boards and 200 items, with no automations or integrations. | Included | Included | Not available | Included | Included |
What to look for in an Asana replacement
Before comparing feature lists, decide what you are actually replacing. Someone running a twelve-person marketing team needs different things from a freelancer who used Asana for a personal to-do list.
Questions worth answering:
- Where will email live? If half your tasks start as emails, a tool that only imports them keeps you switching apps. Look for a task manager with Gmail integration that lets you read and reply inside it.
- Does it decide what is next? Manual priority fields are universal. Automatic prioritization that reorders the list based on due dates, quick wins and importance is rare.
- Does it put tasks on your calendar? Drag-to-calendar planning, and ideally AI that packs tasks into free time, turns a list into a plan.
- Does it work offline? Trains, planes and bad hotel Wi-Fi still exist.
- What does the free plan really include? Several tools advertise a free tier that stops at two users or hides the calendar. Our free task manager roundup covers the fine print.
Finally, be honest about team size. Portfolios, workload and cross-project reporting matter at fifty people and are noise at five.
How we ranked these alternatives
Every entry on this page is drawn from the same competitor profiles we use across the site, with the same pros, cons and pricing, so no app is described more generously here than it is on its own page. We did not use ratings, user counts or awards.
We ranked by how much of Asana each tool replaces for the typical person leaving it, who is usually an individual or small team rather than an enterprise PMO. That means we weighted:
- whether email and calendar are inside the app or bolted on,
- whether the tool prioritizes for you or leaves ordering manual,
- whether the free plan is usable or a trial in disguise,
- offline support and platform coverage.
Fluidwave sits first because it is the only option here with tasks, Gmail, Google Calendar and Google Contacts in one free app. It is also the one with the clearest limits: Gmail only, a macOS-only desktop app for now, and no portfolios or workload reporting. If you need those, ClickUp or monday.com are the honest picks. Notion and Trello follow for teams that want a lighter structure, Motion for people who want the scheduling done for them, and Todoist for anyone who realized a fast personal list was the goal all along.
Frequently asked questions
Switching from Asana?
Bring your tasks, Gmail and Google Calendar into one free app and let Fluidwave decide what comes next. No credit card.