Alternatives
The best Taskade alternatives in 2026
Taskade bundles AI agents, docs and automations into a team workspace, and its credits are the real price. These six alternatives cover solo lists, AI planners and full project tools.
Updated September 22, 2026
Why people look for a Taskade alternative
Taskade does something few task apps attempt: it puts AI agents, docs, mind maps and a real automation builder into one workspace. For a small team that wants agents wrapped around shared projects, that is a lot of value. The reasons people move on tend to be structural rather than about polish.
- AI credits are the real price. The free plan’s 6,000 credits are one-time, not monthly, and heavy AI use pushes you up tiers. Pro is $10 a month billed annually, and monthly billing costs about twice as much.
- Email never comes in. Gmail can trigger an automation, but you cannot read, reply to or triage email in the app, and nothing summarizes or scores your inbox.
- Offline is thin. Mobile apps are read-only offline; desktop and web need a connection.
- It is a team workspace. A solo user gets a lot of surface area for a simple to-do list, and nothing reorders the list for you.
- Useful extras are paid. Two-way Google Calendar sync requires an upgraded workspace, and the MCP server is on paid plans only.
If what you liked was the AI and automations but you want them aimed at your own list and your own inbox, the Fluidwave vs Taskade comparison shows where the two overlap.
Tasks, email, calendar and contacts with AI, so you always know what to do next.
Best for anyone who liked Taskade’s AI and automations but wanted them pointed at a personal list, plus email. Taskade is a team workspace, so a solo user gets a lot of surface area for a to-do list, and email only enters through automation triggers. Fluidwave gives you a chat assistant, a visual automation builder that covers both email and tasks (including an AI reply step), AI email triage for Gmail, and auto-prioritization that reorders the list itself. It works offline and is free forever with no credit card or AI credit meter. It is Gmail-only for email and macOS-only on desktop today.
Pros
- Tasks, Gmail, Google Calendar and Google Contacts live in one app, and they link to each other.
- Auto-prioritization and the Active filter hide what you cannot work on yet, so the top of the list is always what to do next.
- AI email triage summarizes, scores and suggests an action for every thread; you confirm with one key.
- AI time blocking packs tasks into real free time inside your working hours and syncs the sessions to Google Calendar.
- A visual automation builder covers both email and tasks, including an AI reply step.
- Works offline, with a Claude MCP connector, voice control and 16 languages.
- Completely free.
Cons
- Email works with Gmail only; there is no Outlook or IMAP support yet.
- Windows and Linux desktop apps are still coming; macOS, web and mobile are live.
- Built for individuals and small teams rather than large-scale project portfolios.
- Pricing:
- Free Free forever. No subscription, no credit card.
- Best for:
- People who want tasks, email, calendar and contacts in one place and want the app to decide what comes next.
- #2
Notion
A connected workspace for notes, docs, wikis and databases that you shape into your own system.
Best for teams who used Taskade mainly for docs, mind maps and shared projects. Notion covers pages, wikis, notes and databases in one place, with table, board, calendar and timeline views on the same data, and the free plan is unlimited for a single user with no one-time credit allowance to run down. Timeline with dependencies and repeating database templates work on every plan. You build the task system yourself, though: there is no native prioritization, waiting list or habit tracking, database automations need Plus or above, and full Notion AI needs Business at $20 per member per month.
Pros
- Pages, wikis, notes and databases in one place, with table, board, calendar and timeline views on the same data.
- Free plan is unlimited for a single user.
- Timeline view with dependencies and repeating database templates work on every plan.
- Official MCP server, a Slack app with a /notion task command, and offline mode on desktop and mobile.
- Notion AI on Business can search, write and fill properties across the whole workspace.
Cons
- Tasks are a database you assemble yourself; there is no native prioritization, waiting list or habit tracking.
- Notion Mail was discontinued on 22 September 2026, so email is out of the workspace again.
- Full Notion AI needs Business at $20 per member per month; Free and Plus only get a limited trial.
- Offline mode caches individual pages for a few days and does not work in the browser.
- Pricing:
- From $10/member/month (annual) Full Notion AI needs Business at $20 per member per month; Free and Plus get a limited trial.
- Best for:
- People who want to build their own system from pages and databases and keep notes, wikis and tasks in one workspace.
- #3
ClickUp
An all-in-one work platform that combines tasks, docs, chat, goals and dashboards.
Best for teams that outgrew Taskade’s project tooling. ClickUp’s Free Forever plan includes unlimited tasks and users, Gantt, dependencies and calendar view, with docs, whiteboards, chat and time tracking built in and an official MCP server plus a deep Slack integration. Trigger-action automations exist but are capped at 100 runs per month on Free, and email is an action, not a trigger, so Taskade’s Gmail-triggered workflows have no direct equivalent. Expect a longer setup, a heavier interface, and a separate Brain add-on at $9 per user per month for AI.
Pros
- Free Forever plan includes unlimited tasks and users, Gantt, dependencies and calendar view.
- ClickUp Calendar syncs two-way with Google Calendar and lets you drag tasks in as time blocks.
- Fifteen-plus views, custom fields and custom statuses on every list.
- Docs, whiteboards, chat and time tracking are built in rather than bolted on.
- Official MCP server and a deep Slack integration.
Cons
- The feature surface is enormous, so setup and learning take real time and the interface can feel slow.
- AI is a separate add-on: Brain costs $9 per user per month on top of a paid plan, and Everything AI costs $28.
- Email lives inside tasks rather than in an inbox, so you still need a separate mail client.
- Offline mode only lets you create tasks; existing tasks cannot be edited without a connection.
- Pricing:
- From $7/user/month (annual) Brain AI is a separate $9 per user per month add-on on top of any paid plan; Everything AI is $28.
- Best for:
- Teams that want one configurable workspace for tasks, docs, chat, whiteboards and dashboards and are willing to set it up.
- #4
Motion
An AI project and calendar manager that plans your day for you.
Best for people who wanted Taskade’s AI to actually plan their day. Taskade gives tasks due dates but never packs them into free time; Motion auto-schedules every task into your calendar and reshuffles the plan when meetings move or deadlines slip, with dependencies, Kanban boards and team capacity planning alongside. AI Chat, docs and a meeting notetaker share the workspace. It is a premium choice: no free plan, a 7-day trial that needs a card, metered AI credits, and no offline editing. Email stays in a separate app.
Pros
- Auto-schedules every task into your calendar and reshuffles the plan when meetings move or deadlines slip.
- Full project management with dependencies, Kanban boards and team capacity planning.
- AI Chat, docs and a meeting notetaker live in the same workspace as your tasks.
- Native apps for macOS, Windows, iPhone and Android.
- Syncs with Google, Outlook and iCloud calendars.
Cons
- No email client and no AI email triage, so your inbox stays in a separate app.
- No free plan; the 7-day trial needs a card and AI features draw on a metered credit allowance.
- Needs a connection; there is no offline editing.
- Gantt charts and timelines are locked to the Business AI tier.
- Pricing:
- From $19/month (annual) Pro AI is $29 billed monthly; the 7-day trial needs a card and AI usage is metered in credits.
- Best for:
- Teams and busy individuals who want an AI to build their whole day for them and are happy to pay a premium for it.
- #5
Todoist
A cross-platform to-do list known for natural-language capture and a large integration ecosystem.
Best for solo users who want a simple, fast list instead of a team workspace. Todoist’s natural-language quick add parses dates, projects, labels and priorities as you type, where Taskade only parses dates in the date picker. Apps for every platform work offline, which Taskade’s desktop and web apps do not, and there is an official MCP server for Claude at no extra cost. Automations run through Zapier, Make or IFTTT rather than inside the app, nothing prioritizes for you, and the calendar layout, durations and custom reminders need Pro at $5 a month.
Pros
- Best-in-class natural-language quick add that parses dates, projects, labels and priorities as you type.
- Apps for every platform, including Windows, Linux, Apple Watch and Wear OS, all working offline.
- An official MCP server at ai.todoist.net lets Claude and other agents read and write your tasks.
- Two-way Google Calendar sync and, on Pro, a calendar layout with task durations for time blocking.
- A mature ecosystem of templates, filters and integrations built up over more than a decade.
Cons
- No email client: email gets in by forwarding or an add-on, so you still triage your inbox in Gmail.
- Nothing prioritizes or schedules for you; ordering, time slots and planning are manual.
- The calendar layout, task durations, custom reminders and unlimited Ramble all sit behind Pro.
- The free plan caps you at five personal projects.
- Pricing:
- From $5/month (annual) Pro is $5/month billed annually ($60/year) or $7 month to month; the free plan is limited to five projects.
- Best for:
- People who want a fast, reliable to-do list on every device and are happy to keep email and calendar in separate apps.
- #6
TickTick
A cross-platform to-do list that bundles a calendar, habit tracker and Pomodoro timer.
Best for individuals who want habits, a calendar grid and a Pomodoro timer in one cheap app. TickTick adds a built-in habit tracker with streaks, calendar, Kanban and Timeline views, and tasks you can drag onto the calendar, with apps for macOS, Windows, Linux, iOS, Android and the web that all work offline. Premium is $49.99 a year, one of the cheapest paid tiers among major task managers. There is no AI assistant or automation builder inside the app, so Taskade’s agents and automations have no equivalent here, and the free plan caps at nine lists and 99 tasks per list.
Pros
- Built-in habit tracker with streaks and statistics, plus a Pomodoro timer and focus stats.
- Calendar, Kanban and Timeline views on top of the list, with tasks draggable onto the calendar.
- An official MCP server at mcp.ticktick.com covers tasks and habits and is listed in Claude’s connector directory.
- One of the cheapest paid tiers among major task managers, with a usable free plan.
- Apps for macOS, Windows, Linux, iOS, Android and the web, all working offline.
Cons
- No email client and no AI triage; email arrives by forwarding and you still work your inbox elsewhere.
- Nothing prioritizes or schedules for you; ordering and time slots are manual.
- Day and week calendar grids, calendar subscriptions and the Timeline view are Premium only.
- The free plan is capped at 9 lists and 99 tasks per list.
- Pricing:
- From $49.99/year (about $4.17/month) Premium is US$49.99/year on TickTick’s site; a monthly option and promotional prices are available through the app stores and vary by region.
- Best for:
- People who want tasks, habits and a calendar grid in one affordable app and do not need email inside it.
Feature comparison
Tasks
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Natural-language task inputType a sentence like "Pay rent by noon on the last day of each month, remind me a week ahead" and the date, recurrence, priority and reminder are parsed for you. | Included | PartialNotion AI can create database rows from a prompt on Business; typed titles do not parse dates or recurrence. | PartialQuick-create parses dates like "tomorrow at 3pm"; priority and recurrence are set from menus. | PartialThe task form parses dates; richer parsing needs AI Chat. | Included | Included | PartialDates are parsed in the date picker, but a full sentence is not parsed into project, priority and repeat. |
| Auto-prioritizationThe app orders your list for you using tunable criteria such as due dates, quick wins, importance and dependencies. | Included | PartialAI autofill can populate a priority property on Business, but nothing reorders your list. | PartialBrain can suggest priorities and fill AI fields, but lists are sorted by hand. | Included | Not availableFour manual priority levels and filters; the list is never reordered for you. | Not availableFour manual priority levels and sortable smart lists; the list is never reordered for you. | PartialAn AI automation step can categorize and prioritize tasks as they come in; the list itself is not reordered for you. |
| Recurring tasksDaily, weekly, monthly and custom repeat rules with per-instance skip and reschedule. | Included | PartialDatabase templates can repeat on a daily, weekly or monthly schedule, creating a new page each time. | Included | Included | Included | Included | Included |
| Task dependenciesBlock one task on another and see the chain in a Gantt view with circular-dependency detection. | Included | Included | Included | Included | Not availableSub-tasks only; one task cannot block another. | Not availableSub-tasks only; one task cannot block another. | PartialDependencies can be linked in the Gantt view, but there is no blocked status or circular-dependency detection. |
| Waiting-on trackingA dedicated status for tasks waiting on a reply, call or message so they stop cluttering your active list. | Included | Not availableYou can add a Waiting option to a status property, but nothing is built in. | PartialCustom statuses let you add a Waiting column, but nothing is built in. | PartialUse the Blocked status or a custom status; there is no dedicated waiting list. | Not availableUse a label and a filter; there is no waiting status. | Not availableUse a tag or a custom filter; there is no waiting status. | Not availableUse a custom field or tag; there is no waiting status. |
| Habits and goalsTrack habits with streaks and connect them to goals and longer-term intentions. | Included | PartialHabit trackers are templates you build from databases; nothing is built in. | PartialGoals with targets exist; there is no habit tracking or streaks. | Not available | Not availableRecurring tasks and the Karma score stand in for habits; there is no per-habit streak or goal tracking. | Included | Not availableRecurring tasks stand in; there are no streaks or goals. |
Views
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Kanban boardDrag tasks between status columns. | Included | Included | Included | Included | Included | Included | Included |
| Gantt chartTimeline view with day, week and month zoom and dependency arrows. | Included | Included | Included | PartialTimeline and Gantt views are included only in Business AI. | Not available | PartialThe Premium Timeline view shows tasks on a time axis but has no dependency arrows. | Included |
| Calendar viewSee tasks and events side by side in a day, week or month grid. | Included | Included | Included | Included | PartialThe calendar layout is Pro only; the free plan shows Upcoming as a list grouped by day. | PartialThe free plan has a month view; day, week and multi-day grids need Premium. | Included |
AI
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| AI assistantA chat assistant that can create, update, complete and find tasks, switch views and undo its own changes. | Included | PartialNotion AI can create and edit pages and database rows, but the full version needs Business; Free and Plus get a limited trial. | PartialClickUp Brain can create and update tasks from chat, but it is a $9 per user per month add-on. | IncludedAI Chat can create and update tasks and projects; usage draws on monthly AI credits. | PartialTodoist Assist suggests sub-tasks, breaks down work and turns Ramble dictation into tasks; it is not a chat assistant that manages your list, and most of it is Pro only. | Not availableThere is no chat assistant inside the app; the official MCP server lets Claude manage tasks from outside it. | Included |
| AI email triageEvery incoming thread gets a summary, a priority score and a suggested action you confirm with one key. | Included | Not availableNotion Mail’s auto-labels retired with the app in September 2026. | Not availableEmails attached to tasks can be summarized by Brain, but there is no inbox with priority or suggested actions. | Not available | Not availableEmail Assist (Pro) turns a forwarded email into a task; nothing summarizes or scores your inbox. | Not available | Not availableGmail can trigger automations, but nothing summarizes or scores your inbox. |
| AI schedulingAI splits tasks into work sessions and packs them into free time inside your working hours. | Included | Not available | PartialClickUp Calendar suggests time blocks from task estimates when paired with the Brain add-on. | Included | Not availableYou drag tasks into the calendar layout yourself; nothing packs them into free time for you. | Not availableYou drag tasks onto the calendar yourself; nothing fills free time for you. | Not availableTasks get due dates; nothing packs them into free time on your calendar. |
| Voice controlTalk to the app to add and manage tasks hands-free. | Included | Not available | PartialTalk to Text in the Brain MAX desktop app, which needs the paid AI add-on. | Not availableThe AI notetaker records meetings; there is no voice control for tasks. | PartialRamble turns speech into tasks, with 10 sessions a month on the free plan; managing existing tasks still needs a tap. | PartialVoice input adds tasks on mobile and through Siri; managing existing tasks is not hands-free. | Not availableAI agents are driven by typed chat; there is no voice mode for managing tasks. |
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Built-in email clientRead, reply, archive, label and search your inbox without leaving the app. | Included | Not availableNotion Mail, a Gmail-only client, was discontinued on 22 September 2026. | PartialThe Email ClickApp sends and receives email from inside a task; it is not an inbox you can browse. | Not available | Not availableEmail reaches Todoist by forwarding or through the Gmail and Outlook add-ons; you cannot read or reply inside the app. | Not availableEmail gets in by forwarding to a list address; you cannot read or reply inside the app. | Not availableEmail only enters through automation triggers; you cannot read or reply inside the app. |
| Email to taskTurn an email into a task with one action and keep the thread linked to it. | Included | Not availableVia third-party tools such as Zapier; there is no native Gmail action since Notion Mail was retired. | Included | PartialVia the browser extension or Zapier; the thread is not linked to the task. | Included | PartialForward an email to a list’s address or use the Gmail add-on; the task keeps the text, not a live link to the thread. | PartialA Gmail trigger in an automation can create a task; there is no one-action convert with a linked thread. |
| One-click unsubscribeBulk unsubscribe from newsletters using RFC 8058 one-click links. | Included | Not available | Not available | Not available | Not available | Not available | Not available |
Calendar
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Time blockingDrag tasks onto the calendar as work sessions, resize them and split a task across several sessions. | Included | PartialNotion Calendar, a separate app, lets you drag database items into time slots, but they do not appear in Google Calendar. | Included | Included | IncludedRequires the Pro calendar layout, where tasks with durations can be dragged into time slots. | IncludedTasks with durations can be dragged onto the calendar, but the day and week grids need Premium. | PartialTasks with start and due times show on the calendar, but there are no resizable sessions or splitting across slots. |
| Google Calendar syncRead events to find free time and write back only the sessions you choose to sync. | IncludedReads events to find free time and writes only the sessions you choose to sync. | PartialNotion Calendar shows Google events beside your databases, but database items do not sync into Google Calendar. | Included | Included | Included | PartialTwo-way Google Calendar sync exists, but calendar subscriptions are a Premium feature. | PartialTwo-way Google Calendar sync exists but requires an upgraded workspace. |
Automation
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Visual automation builderNode-based rules with triggers, conditions and actions across both email and tasks, with live match preview. | Included | PartialDatabase automations with triggers and actions need Plus or above and cover databases only. | PartialTrigger-action automations for tasks, capped at 100 runs per month on Free; email is an action, not a trigger. | PartialProject workflow templates and automated task creation, not a general trigger/condition/action rule builder. | Not availableAutomations run through Zapier, Make or IFTTT rather than inside the app. | Not availableAutomations run through Zapier or IFTTT rather than inside the app. | Included |
| AI auto-replyAn automation step that drafts or sends an email reply from plain-English instructions. | Included | Not availableNotion Mail’s AI drafting retired with the app in September 2026. | PartialBrain can draft an email inside a task; there is no AI reply step in automations. | Not available | Not available | Not available | PartialAn automation can chain an AI step with a Gmail send action, but there is no dedicated reply-to-email step. |
Integrations
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Google Contacts syncTwo-way sync with your address book so contacts can be linked to tasks and mentioned in notes. | Included | Not available | Not available | Not available | Not available | Not available | Not available |
| Slack integrationSync a task list to a Slack board and add tasks with slash commands. | Included | Included | Included | PartialCreates tasks from Slack messages; no list sync or slash commands. | PartialThe official Slack app adds tasks with /todoist and a message action; it does not sync a list to a Slack board. | PartialThe official Slack app adds tasks with /ticktick and a message action; it does not sync a list to a Slack board. | PartialSlack is available as automation triggers and actions; there are no slash commands or list sync. |
| Claude MCP connectorConnect the app to Claude through the Model Context Protocol and manage tasks from a chat. | Included | Included | IncludedOfficial hosted server at mcp.clickup.com, currently in public beta. | Not availableNo official MCP server; community-built servers exist on GitHub. | Included | Included | PartialAn official MCP server is included on paid plans only. |
Platforms
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Offline-firstWorks without a connection and syncs changes when you are back online. | Included | PartialDesktop and mobile apps cache pages you mark as available offline for up to 72 hours; the web app needs a connection. | PartialYou can create tasks and reminders offline, but existing tasks and notes cannot be edited until you reconnect. | Not availableMotion requires an internet connection. | Included | Included | PartialMobile apps are read-only offline; the desktop and web apps need a connection. |
| Desktop appA native desktop app for macOS. | IncludedmacOS today; Windows and Linux coming soon. | Included | Included | Included | Included | Included | Included |
| Mobile appApps for iPhone and Android. | Included | Included | Included | Included | Included | Included | Included |
Pricing
| Feature | Fluidwave | Notion | ClickUp | Motion | Todoist | TickTick | Taskade |
|---|---|---|---|---|---|---|---|
| Free planA usable free plan with no credit card required. | Included | Included | Included | Not available | Included | Included | PartialFree covers tasks and projects, but AI credits are one-time and you get one workspace, one agent and three automations. |
What to look for in a Taskade replacement
Taskade users usually want to keep three things: an AI that can act on tasks, automations that do real work, and views that go beyond a flat list. The trick is finding those without the credit meter and the team-shaped overhead.
- AI without a meter. Ask whether AI is included, sold as an add-on, or metered. Motion and Taskade meter credits; ClickUp sells Brain separately; Fluidwave includes its assistant, triage and scheduling free. Our AI task manager roundup compares them.
- Automations that reach email. Taskade’s builder can trigger on Gmail. Most task apps cannot, so check whether email is a trigger, an action, or absent. See the AI workflow automation tool comparison.
- A list that ranks itself. Taskade’s AI step can tag a priority, but nothing reorders the list. Auto-prioritization that actually resorts by due date, quick wins and importance is worth testing.
- Real offline support. If you work on planes or trains, read-only offline is not enough.
- Solo pricing. If you are one person, a per-workspace, per-agent, per-automation cap is a poor fit compared to a free personal tool.
Docs and mind maps are the one area where you may have to accept a step back; only Notion and ClickUp cover them well.
How we ranked these alternatives
Each entry uses the same competitor profile we use everywhere on this site, so pros, cons and prices match what you would read on that tool’s own comparison page. We did not use ratings, user counts or awards.
We ranked by how well each tool covers what a Taskade user is likely to miss, in this order: AI that can manage tasks, automations, views beyond a list, offline support and whether the free plan is usable rather than a one-time allowance. We then noted honestly where each falls short, including Fluidwave, which has no docs, mind maps or video calls and supports Gmail only.
Fluidwave is first because it keeps the parts of Taskade that matter for personal productivity, an AI assistant, a visual automation builder and an MCP connector for Claude, adds email and calendar, and is free forever with no credit meter. Notion and ClickUp follow for teams that need the workspace shape. Motion is here for people who wanted AI planning specifically, and Todoist and TickTick for anyone who realized a simple, fast, offline list was the goal all along.
Frequently asked questions
Switching from Taskade?
Bring your tasks, Gmail and Google Calendar into one free app and let Fluidwave decide what comes next. No credit card.