Alternatives
The best Trello alternatives in 2026
Trello is the easiest board there is, but its Free plan stops at boards and it never decides what comes next. These seven alternatives add dependencies, calendars, AI or email.
Updated September 22, 2026
Why people look for a Trello alternative
Trello is the simplest Kanban board on the market, and its Free plan is genuinely useful: unlimited cards, ten boards and Butler automation. Most people who leave are not frustrated by the board. They have run into the edges of it.
- Free stops at boards. Calendar and Timeline views, Planner and AI features need Standard or Premium, and Butler has a monthly run cap on Free.
- Cards cannot depend on each other. There is no dependency field, and Timeline has no dependency arrows even on Premium.
- Nothing decides what is next. Trello has no auto-prioritization, no habit or goal tracking, and no built-in waiting status; you add a Waiting list by hand.
- Email is forward-only. Every board has an email address and the Inbox captures forwarded mail as cards, but there is no inbox, triage or AI reply inside the app.
- Offline is mobile-only. The desktop app and web need a connection.
- Recurring cards are a workaround. Repeats are built with the Card Repeater or scheduled Butler commands rather than a repeat field.
At $5 per user per month on Standard the upgrade is cheap, but it does not add dependencies, prioritization or a calendar sync beyond Planner’s single connected account. If those are the gaps, the alternatives below fill them.
Tasks, email, calendar and contacts with AI, so you always know what to do next.
Best for individuals and small teams who want a board that also knows what to do next. Trello’s Free plan is boards only, with no dependencies, no auto-prioritization and no calendar without Standard or Premium. Fluidwave has a drag-and-drop Kanban board alongside table, card, calendar and Gantt views with dependencies, ranks the list with auto-prioritization, and brings Gmail, Google Calendar and Google Contacts into the same app with AI triage and AI time blocking. It works offline on every platform and is free forever with no credit card. It is Gmail-only for email, macOS-only on desktop today, and not built for large project portfolios.
Pros
- Tasks, Gmail, Google Calendar and Google Contacts live in one app, and they link to each other.
- Auto-prioritization and the Active filter hide what you cannot work on yet, so the top of the list is always what to do next.
- AI email triage summarizes, scores and suggests an action for every thread; you confirm with one key.
- AI time blocking packs tasks into real free time inside your working hours and syncs the sessions to Google Calendar.
- A visual automation builder covers both email and tasks, including an AI reply step.
- Works offline, with a Claude MCP connector, voice control and 16 languages.
- Completely free.
Cons
- Email works with Gmail only; there is no Outlook or IMAP support yet.
- Windows and Linux desktop apps are still coming; macOS, web and mobile are live.
- Built for individuals and small teams rather than large-scale project portfolios.
- Pricing:
- Free Free forever. No subscription, no credit card.
- Best for:
- People who want tasks, email, calendar and contacts in one place and want the app to decide what comes next.
A visual work-management platform built around boards, automations and dashboards.
Best for teams that want Trello’s board feel with dashboards and automations on top. monday.com keeps the visual board model but adds column types, dashboards, templates, hundreds of automation recipes and a workflow canvas, with AI credits included on every paid plan and an official MCP server preinstalled. Every board has an email address, like Trello. It is priced for groups: paid plans start at three seats sold in blocks of five, the Free plan stops at two seats, three boards and 200 items with no automations or integrations, and Calendar and Timeline views need Standard or above.
Pros
- A visual board model with column types, dashboards and templates that non-technical teams pick up fast.
- Hundreds of automation recipes plus a workflow canvas, and AI credits included on every paid plan.
- Every board has an email address, so forwarding a message creates an item.
- Official MCP server preinstalled on every account.
- Native desktop and mobile apps, with a mobile offline mode.
Cons
- Paid plans start at three seats and are sold in blocks of five, so an individual pays for seats they do not use.
- The Free plan stops at two seats, three boards and 200 items, with no automations or integrations.
- Email, contacts and calendar are separate products or paid integrations; there is no inbox in Work Management.
- Offline editing exists only in the mobile app.
- Pricing:
- From $9/seat/month (annual) Paid plans start at three seats and are sold in blocks of five; AI credits, Calendar and Timeline views need Basic or Standard and above.
- Best for:
- Teams that want colorful, board-based workflows with automations and dashboards and have at least three seats to fill.
- #3
Asana
A work-management platform for coordinating projects, goals and workflows across teams.
Best for teams whose Trello boards have grown into real projects. Asana adds portfolios, goals, workload, dashboards and a well-tested rules engine, with list, board, calendar and timeline views on the same project, native apps on every platform, an official MCP server and a Slack app. Dependencies, which Trello lacks entirely, are available from Starter at $10.99 per user per month, alongside Timeline, rules, custom fields and most Asana AI. The Personal plan caps at two users, offline editing exists only on Android, and email is imported from Gmail or Outlook rather than read inside the app.
Pros
- Mature project tooling: portfolios, goals, workload, dashboards and a well-tested rules engine.
- Official MCP server, Slack app and Gmail and Outlook add-ons that turn email into tasks.
- AI Studio lets you write plain-English instructions that classify and route work.
- List, board, calendar and timeline views on the same project, with native apps on every platform.
- Free and unlimited guests on paid plans.
Cons
- Email stays in Gmail or Outlook; Asana only imports tasks from it and cannot read, reply or triage your inbox.
- Timeline, dependencies, rules, custom fields and most Asana AI need Starter at $10.99 per user per month.
- The Personal plan now caps at two users, and offline editing exists only on Android.
- Nothing places tasks on your calendar; the Google Calendar integration is one-way and there is no time blocking.
- Pricing:
- From $10.99/user/month (annual) The Personal plan caps at two users; Timeline, rules, custom fields and most Asana AI need Starter or above.
- Best for:
- Teams that run many cross-functional projects and want portfolios, goals and reporting on top of task tracking.
- #4
ClickUp
An all-in-one work platform that combines tasks, docs, chat, goals and dashboards.
Best for teams that want everything Trello does not have, on a free plan. ClickUp’s Free Forever plan includes unlimited tasks and users, Gantt, dependencies and calendar view, all of which Trello reserves for Premium or does not offer, plus docs, whiteboards, chat and time tracking built in. ClickUp Calendar syncs two-way with Google Calendar and lets you drag tasks in as time blocks. The price of that breadth is a large feature surface, a slow-feeling interface and real setup time, AI sold as a $9 per user per month Brain add-on, and an offline mode that only creates tasks.
Pros
- Free Forever plan includes unlimited tasks and users, Gantt, dependencies and calendar view.
- ClickUp Calendar syncs two-way with Google Calendar and lets you drag tasks in as time blocks.
- Fifteen-plus views, custom fields and custom statuses on every list.
- Docs, whiteboards, chat and time tracking are built in rather than bolted on.
- Official MCP server and a deep Slack integration.
Cons
- The feature surface is enormous, so setup and learning take real time and the interface can feel slow.
- AI is a separate add-on: Brain costs $9 per user per month on top of a paid plan, and Everything AI costs $28.
- Email lives inside tasks rather than in an inbox, so you still need a separate mail client.
- Offline mode only lets you create tasks; existing tasks cannot be edited without a connection.
- Pricing:
- From $7/user/month (annual) Brain AI is a separate $9 per user per month add-on on top of any paid plan; Everything AI is $28.
- Best for:
- Teams that want one configurable workspace for tasks, docs, chat, whiteboards and dashboards and are willing to set it up.
- #5
Notion
A connected workspace for notes, docs, wikis and databases that you shape into your own system.
Best for people who want boards next to notes and docs. Notion’s board view sits on the same database as table, calendar and timeline views, the free plan is unlimited for a single user, and timeline with dependencies and repeating database templates work on every plan, where Trello has no dependency field. There is an official MCP server, a Slack app and desktop and mobile offline mode. You build the system yourself, so there is no native prioritization, waiting list or habit tracking, database automations need Plus or above, and full Notion AI needs Business at $20 per member per month.
Pros
- Pages, wikis, notes and databases in one place, with table, board, calendar and timeline views on the same data.
- Free plan is unlimited for a single user.
- Timeline view with dependencies and repeating database templates work on every plan.
- Official MCP server, a Slack app with a /notion task command, and offline mode on desktop and mobile.
- Notion AI on Business can search, write and fill properties across the whole workspace.
Cons
- Tasks are a database you assemble yourself; there is no native prioritization, waiting list or habit tracking.
- Notion Mail was discontinued on 22 September 2026, so email is out of the workspace again.
- Full Notion AI needs Business at $20 per member per month; Free and Plus only get a limited trial.
- Offline mode caches individual pages for a few days and does not work in the browser.
- Pricing:
- From $10/member/month (annual) Full Notion AI needs Business at $20 per member per month; Free and Plus get a limited trial.
- Best for:
- People who want to build their own system from pages and databases and keep notes, wikis and tasks in one workspace.
- #6
TickTick
A cross-platform to-do list that bundles a calendar, habit tracker and Pomodoro timer.
Best for individuals who want a Kanban view inside a personal to-do app. TickTick offers Kanban, calendar and Timeline views on top of a list, a built-in habit tracker with streaks, a Pomodoro timer and natural-language input, with apps for macOS, Windows, Linux, iOS, Android and the web that all work offline, which Trello’s desktop app does not. Premium is $49.99 a year, one of the cheapest paid tiers among major task managers, and there is a usable free plan. Dependencies are sub-tasks only, nothing prioritizes for you, the day and week grids need Premium, and email arrives by forwarding.
Pros
- Built-in habit tracker with streaks and statistics, plus a Pomodoro timer and focus stats.
- Calendar, Kanban and Timeline views on top of the list, with tasks draggable onto the calendar.
- An official MCP server at mcp.ticktick.com covers tasks and habits and is listed in Claude’s connector directory.
- One of the cheapest paid tiers among major task managers, with a usable free plan.
- Apps for macOS, Windows, Linux, iOS, Android and the web, all working offline.
Cons
- No email client and no AI triage; email arrives by forwarding and you still work your inbox elsewhere.
- Nothing prioritizes or schedules for you; ordering and time slots are manual.
- Day and week calendar grids, calendar subscriptions and the Timeline view are Premium only.
- The free plan is capped at 9 lists and 99 tasks per list.
- Pricing:
- From $49.99/year (about $4.17/month) Premium is US$49.99/year on TickTick’s site; a monthly option and promotional prices are available through the app stores and vary by region.
- Best for:
- People who want tasks, habits and a calendar grid in one affordable app and do not need email inside it.
- #7
Todoist
A cross-platform to-do list known for natural-language capture and a large integration ecosystem.
Best for people who want a list-first app with an optional board view. Todoist’s board layout is there when you want it, but the strength is a natural-language quick add that parses dates, projects, labels and priorities as you type. Apps for every platform work offline, an official MCP server lets Claude manage tasks, and two-way Google Calendar sync is included, with Pro at $5 a month adding a calendar layout with durations. Nothing prioritizes or schedules for you, dependencies are sub-tasks only, email arrives by forwarding or an add-on, and the free plan caps you at five personal projects.
Pros
- Best-in-class natural-language quick add that parses dates, projects, labels and priorities as you type.
- Apps for every platform, including Windows, Linux, Apple Watch and Wear OS, all working offline.
- An official MCP server at ai.todoist.net lets Claude and other agents read and write your tasks.
- Two-way Google Calendar sync and, on Pro, a calendar layout with task durations for time blocking.
- A mature ecosystem of templates, filters and integrations built up over more than a decade.
Cons
- No email client: email gets in by forwarding or an add-on, so you still triage your inbox in Gmail.
- Nothing prioritizes or schedules for you; ordering, time slots and planning are manual.
- The calendar layout, task durations, custom reminders and unlimited Ramble all sit behind Pro.
- The free plan caps you at five personal projects.
- Pricing:
- From $5/month (annual) Pro is $5/month billed annually ($60/year) or $7 month to month; the free plan is limited to five projects.
- Best for:
- People who want a fast, reliable to-do list on every device and are happy to keep email and calendar in separate apps.
Feature comparison
Tasks
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Natural-language task inputType a sentence like "Pay rent by noon on the last day of each month, remind me a week ahead" and the date, recurrence, priority and reminder are parsed for you. | Included | PartialAI can build a board from a prompt, but item names do not parse dates or recurrence. | PartialAsana AI can draft tasks from a prompt on paid plans, but the quick-add box does not parse dates, priority or recurrence. | PartialQuick-create parses dates like "tomorrow at 3pm"; priority and recurrence are set from menus. | PartialNotion AI can create database rows from a prompt on Business; typed titles do not parse dates or recurrence. | Included | Included | PartialAI quick capture in the Inbox turns notes into cards with dates on paid plans; the card composer does not parse dates. |
| Auto-prioritizationThe app orders your list for you using tunable criteria such as due dates, quick wins, importance and dependencies. | Included | PartialAI columns can fill a priority field, but nothing reorders your board. | PartialSmart Fields can fill a priority field with AI on paid plans, but nothing reorders your list for you. | PartialBrain can suggest priorities and fill AI fields, but lists are sorted by hand. | PartialAI autofill can populate a priority property on Business, but nothing reorders your list. | Not availableFour manual priority levels and sortable smart lists; the list is never reordered for you. | Not availableFour manual priority levels and filters; the list is never reordered for you. | Not available |
| Recurring tasksDaily, weekly, monthly and custom repeat rules with per-instance skip and reschedule. | Included | PartialBuilt with automation recipes such as "every week, create an item", which need Standard or above. | Included | Included | PartialDatabase templates can repeat on a daily, weekly or monthly schedule, creating a new page each time. | Included | Included | PartialBuilt with the Card Repeater or scheduled Butler commands rather than a repeat field on the card. |
| Task dependenciesBlock one task on another and see the chain in a Gantt view with circular-dependency detection. | Included | PartialDependency columns need Pro or above. | PartialDependencies need Starter or above. | Included | Included | Not availableSub-tasks only; one task cannot block another. | Not availableSub-tasks only; one task cannot block another. | Not availableCard mirroring and Butler exist, but there is no dependency field. |
| Waiting-on trackingA dedicated status for tasks waiting on a reply, call or message so they stop cluttering your active list. | Included | PartialThe default status column includes Stuck and you can add a Waiting label, but there is no dedicated list. | Not availableYou can build a Waiting section or custom field, but there is no dedicated status. | PartialCustom statuses let you add a Waiting column, but nothing is built in. | Not availableYou can add a Waiting option to a status property, but nothing is built in. | Not availableUse a tag or a custom filter; there is no waiting status. | Not availableUse a label and a filter; there is no waiting status. | Not availableYou can add a Waiting list to a board, but nothing is built in. |
| Habits and goalsTrack habits with streaks and connect them to goals and longer-term intentions. | Included | Not availableNo habit tracking; goals are board templates rather than a feature. | PartialGoals are an Advanced-plan feature; there is no habit tracking or streaks. | PartialGoals with targets exist; there is no habit tracking or streaks. | PartialHabit trackers are templates you build from databases; nothing is built in. | Included | Not availableRecurring tasks and the Karma score stand in for habits; there is no per-habit streak or goal tracking. | Not available |
Views
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Kanban boardDrag tasks between status columns. | Included | Included | Included | Included | Included | Included | Included | Included |
| Gantt chartTimeline view with day, week and month zoom and dependency arrows. | Included | PartialTimeline and Gantt views need Standard; dependency arrows need Pro. | PartialTimeline and Gantt views need Starter or above. | Included | Included | PartialThe Premium Timeline view shows tasks on a time axis but has no dependency arrows. | Not available | PartialTimeline view needs Premium and has no dependency arrows. |
| Calendar viewSee tasks and events side by side in a day, week or month grid. | Included | PartialCalendar view needs Standard or above. | Included | Included | Included | PartialThe free plan has a month view; day, week and multi-day grids need Premium. | PartialThe calendar layout is Pro only; the free plan shows Upcoming as a list grouped by day. | PartialCalendar view needs Premium; Planner on Standard gives a personal day view. |
AI
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| AI assistantA chat assistant that can create, update, complete and find tasks, switch views and undo its own changes. | Included | Partialmonday AI runs on monthly credits included from the Basic plan; the Free plan has none. | PartialAsana AI and AI Studio need Starter or above; Personal gets five AI requests per user per month. | PartialClickUp Brain can create and update tasks from chat, but it is a $9 per user per month add-on. | PartialNotion AI can create and edit pages and database rows, but the full version needs Business; Free and Plus get a limited trial. | Not availableThere is no chat assistant inside the app; the official MCP server lets Claude manage tasks from outside it. | PartialTodoist Assist suggests sub-tasks, breaks down work and turns Ramble dictation into tasks; it is not a chat assistant that manages your list, and most of it is Pro only. | PartialAtlassian Intelligence on paid plans summarizes cards and turns notes into cards; there is no chat that manages your board. |
| AI email triageEvery incoming thread gets a summary, a priority score and a suggested action you confirm with one key. | Included | Not available | Not available | Not availableEmails attached to tasks can be summarized by Brain, but there is no inbox with priority or suggested actions. | Not availableNotion Mail’s auto-labels retired with the app in September 2026. | Not available | Not availableEmail Assist (Pro) turns a forwarded email into a task; nothing summarizes or scores your inbox. | Not availableEmail forwarded to the Trello Inbox is turned into cards by AI on paid plans, but nothing summarizes or scores your inbox. |
| AI schedulingAI splits tasks into work sessions and packs them into free time inside your working hours. | Included | Not available | Not available | PartialClickUp Calendar suggests time blocks from task estimates when paired with the Brain add-on. | Not available | Not availableYou drag tasks onto the calendar yourself; nothing fills free time for you. | Not availableYou drag tasks into the calendar layout yourself; nothing packs them into free time for you. | Not available |
| Voice controlTalk to the app to add and manage tasks hands-free. | Included | Not available | Not available | PartialTalk to Text in the Brain MAX desktop app, which needs the paid AI add-on. | Not available | PartialVoice input adds tasks on mobile and through Siri; managing existing tasks is not hands-free. | PartialRamble turns speech into tasks, with 10 sessions a month on the free plan; managing existing tasks still needs a tap. | Not available |
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Built-in email clientRead, reply, archive, label and search your inbox without leaving the app. | Included | Not availableEmail sync is a monday CRM feature; Work Management has no inbox. | Not availableGmail and Outlook add-ons create tasks from email; there is no inbox inside Asana. | PartialThe Email ClickApp sends and receives email from inside a task; it is not an inbox you can browse. | Not availableNotion Mail, a Gmail-only client, was discontinued on 22 September 2026. | Not availableEmail gets in by forwarding to a list address; you cannot read or reply inside the app. | Not availableEmail reaches Todoist by forwarding or through the Gmail and Outlook add-ons; you cannot read or reply inside the app. | Not available |
| Email to taskTurn an email into a task with one action and keep the thread linked to it. | Included | Included | Included | Included | Not availableVia third-party tools such as Zapier; there is no native Gmail action since Notion Mail was retired. | PartialForward an email to a list’s address or use the Gmail add-on; the task keeps the text, not a live link to the thread. | Included | Included |
| One-click unsubscribeBulk unsubscribe from newsletters using RFC 8058 one-click links. | Included | Not available | Not available | Not available | Not available | Not available | Not available | Not available |
Calendar
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Time blockingDrag tasks onto the calendar as work sessions, resize them and split a task across several sessions. | Included | Not available | Not availableTasks can appear in Google Calendar, but there is no drag-to-calendar scheduling inside Asana. | Included | PartialNotion Calendar, a separate app, lets you drag database items into time slots, but they do not appear in Google Calendar. | IncludedTasks with durations can be dragged onto the calendar, but the day and week grids need Premium. | IncludedRequires the Pro calendar layout, where tasks with durations can be dragged into time slots. | PartialPlanner on Standard and above lets you drag cards into calendar slots; the Free plan has no Planner. |
| Google Calendar syncRead events to find free time and write back only the sessions you choose to sync. | IncludedReads events to find free time and writes only the sessions you choose to sync. | PartialA recipe-based integration on Standard and above that mirrors items with dates to Google Calendar. | PartialOne-way sync from Asana to Google Calendar; changes made in the calendar do not flow back. | Included | PartialNotion Calendar shows Google events beside your databases, but database items do not sync into Google Calendar. | PartialTwo-way Google Calendar sync exists, but calendar subscriptions are a Premium feature. | Included | PartialThrough Planner on Standard and above, with one Google or Outlook account connected at a time. |
Automation
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Visual automation builderNode-based rules with triggers, conditions and actions across both email and tasks, with live match preview. | Included | PartialRecipe-based automations and a workflow canvas for boards on Standard and above, capped by monthly actions; nothing covers email. | PartialRules and the workflow builder need Starter or above and cover tasks only, not email. | PartialTrigger-action automations for tasks, capped at 100 runs per month on Free; email is an action, not a trigger. | PartialDatabase automations with triggers and actions need Plus or above and cover databases only. | Not availableAutomations run through Zapier or IFTTT rather than inside the app. | Not availableAutomations run through Zapier, Make or IFTTT rather than inside the app. | PartialButler rules with triggers and actions for cards only, with a monthly run cap on Free. |
| AI auto-replyAn automation step that drafts or sends an email reply from plain-English instructions. | Included | Not availableAI email drafting lives in monday CRM, a separate product. | Not available | PartialBrain can draft an email inside a task; there is no AI reply step in automations. | Not availableNotion Mail’s AI drafting retired with the app in September 2026. | Not available | Not available | Not available |
Integrations
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Google Contacts syncTwo-way sync with your address book so contacts can be linked to tasks and mentioned in notes. | Included | Not available | Not available | Not available | Not available | Not available | Not available | Not available |
| Slack integrationSync a task list to a Slack board and add tasks with slash commands. | Included | PartialThe Slack integration needs Standard or above. | Included | Included | Included | PartialThe official Slack app adds tasks with /ticktick and a message action; it does not sync a list to a Slack board. | PartialThe official Slack app adds tasks with /todoist and a message action; it does not sync a list to a Slack board. | Included |
| Claude MCP connectorConnect the app to Claude through the Model Context Protocol and manage tasks from a chat. | Included | Included | Included | IncludedOfficial hosted server at mcp.clickup.com, currently in public beta. | Included | Included | Included | Included |
Platforms
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Offline-firstWorks without a connection and syncs changes when you are back online. | Included | PartialMobile app only, covering roughly 70% of board actions; web and desktop need a connection. | PartialAndroid only; web, desktop and iOS need a connection. | PartialYou can create tasks and reminders offline, but existing tasks and notes cannot be edited until you reconnect. | PartialDesktop and mobile apps cache pages you mark as available offline for up to 72 hours; the web app needs a connection. | Included | Included | PartialiOS and Android only; the desktop app and web need a connection. |
| Desktop appA native desktop app for macOS. | IncludedmacOS today; Windows and Linux coming soon. | Included | Included | Included | Included | Included | Included | Included |
| Mobile appApps for iPhone and Android. | Included | Included | Included | Included | Included | Included | Included | Included |
Pricing
| Feature | Fluidwave | monday.com | Asana | ClickUp | Notion | TickTick | Todoist | Trello |
|---|---|---|---|---|---|---|---|---|
| Free planA usable free plan with no credit card required. | Included | PartialTwo seats, three boards and 200 items, with no automations or integrations. | Included | Included | Included | Included | Included | Included |
What to look for in a Trello replacement
Keep the board. Almost every tool on this list has a Kanban view, so you do not have to give up the thing that made Trello click. Then look for what Trello never had.
- More than one way to see the work. A list, a calendar and a Gantt chart on the same tasks, so you can switch depending on the question you are asking.
- Dependencies. The ability to block one task on another, and ideally a view that shows the chain.
- Something that ranks the list. Trello leaves ordering to drag and drop. An AI task manager that reorders by due date, quick wins and importance saves the daily shuffle.
- A calendar that syncs both ways. Planner connects one Google or Outlook account; look for sessions that appear on your real calendar and, ideally, AI that fills free time.
- Email in the same place. If cards mostly arrive by email, a task manager with Gmail integration that reads and replies inside the app removes the forwarding step.
- Offline editing on desktop. Not just on your phone.
And check the free plan carefully. Trello’s is generous for a board; several alternatives cap users, boards or items far sooner.
How we ranked these alternatives
Each entry is drawn from the same competitor profile we use across the site, with matching pros, cons and prices, so nothing is described more generously here than on its own page. We did not use ratings, user counts or awards.
We ranked by how much each tool adds beyond a board while keeping one, then by dependencies, prioritization, calendar and email handling, offline support and how usable the free plan is. We also noted where each option is heavier or pricier than Trello, since simplicity is usually why people chose it in the first place.
Fluidwave is first because it keeps a drag-and-drop Kanban board, adds table, calendar and Gantt views with dependencies, ranks the list automatically, and brings Gmail, Google Calendar and Google Contacts into the same app, all free and offline-first. It is Gmail-only, macOS-only on desktop for now, and not built for large project portfolios. monday.com and Asana follow for coordinated teams that outgrew boards, ClickUp for teams that want everything on a free plan, Notion for boards next to docs, and TickTick and Todoist for individuals who want a personal list with a board view.
Frequently asked questions
Switching from Trello?
Bring your tasks, Gmail and Google Calendar into one free app and let Fluidwave decide what comes next. No credit card.